Here are five steps to make your workplace more paperless.
1) CREATE AN E-FAX ACCOUNT
Faxes will come directly into your email account. You sort through them and put them in an electronic file. If they are date sensitive, you can link them to your Outlook calendar and even set reminders for RSVPs or preparation that you will need to do before the date. For those who love paper you may link a .pdf file of the actual fax to the date of the event to reread.
2) USE A BUSINESS CARD SCANNER
This method of managing your contacts will allow you to have their contact information at your fingertips at all times. Scan the business card, save contact in Outlook and use your Smartphone as your electronic address book.
3) SCAN RECEIPTS
Losing receipts can cost your business money. Set time aside once a week to scan your receipts and save for tax purposes. If you feel more comfortable with the hard copy, scan as a back up and have a box to toss the originals in.
4) BANK ONLINE
Banking online is more secure than ever. You are able to receive and pay your bills online. Give your customers the option to be invoiced electronically.
5) REMOVE YOUR NAME FROM JUNK MAIL LISTS
It is difficult enough to manage paper we request or expect. Junk Mail wastes our time and increases clutter in our offices. To remove your name from junk mail lists refer to this guide: http://www.charityguide.org/volunteer/fifteen/junk-mail.htm
WANT TO USE THIS ARTICLE IN YOUR E-ZINE OR WEB SITE? You can, as long as you include this complete blurb with it: "The Home and Office Organizer", Cheryl Kaufman helps busy executives and home managers create organized systems that are easy to maintain, get your FREE tips now at http://www.GetDucksInARow.com/.